Supervisor, Procurement

Date: Dec 1, 2021

Location: Rancho Cucamonga, CA, US

Company: Inland Empire Health Plans

Job Requisition ID: 6214 

 

Position Summary/Position

 

This position has full responsibility for administering policies of the Buying unit for both services and tangible items, where recognition of, and advisement on, the most appropriate procurement type to reduce IEHP's exposure to risk according to industry standards and best practices. This position is responsible for the oversight of the public sector procurement processes to ensure compliance with IEHP’s Procurement, Legal, Governing Board policies, and State and Federal requirements that govern public sector solicitations, award and administration of contracts.
The Procurement Supervisor provides effective and ethical leadership of subordinate staff members. Manages and supervises the day-to-day operations of a variety of procurement related activities. Including, but not limited to the following: developing and managing a vast array of contracts; assists with the development and issuance of Request for Proposals, Bids, Quotes, solicitation evaluations, contract negotiations and amendments, records management, materials management and oversees drafting of standard and non-standard contracts and agreements.

Major Functions (Duties and Responsibilities)

 

1. The Procurement Supervisor possess knowledge regarding contracting and procurement concepts and best practices related to industry standards, strategizes, and formulates goals consistent with IEHP’s business plan. The Procurement Supervisor possesses leadership skills, effective communication, and collaborates at multiple internal and external levels.
2. This position provides analysis of data and issues with problem-solving capabilities, sound judgment and uses public resources efficiently through the identification and implementation of procurement management and administration best practices.
3. Supervises and assigns procurement related activity planning, evaluation of proposals, and negotiation of contract terms and conditions and renewals; recommends a wide range of awards.
4. Uses a high degree of expertise in all aspects of procurement processes, from initiating solicitation through contract negotiations and awards, as well as administering the contract through its life cycle. Develops and maintains contract or bid files; distributes documents to interested parties and upon request.
5. Review and recommends solutions based on compliance of departmental policy, procedure, State and Federal regulations of procurement/contracts/ First Tiered Downstream and Related Entities requirements including sanction exclusion screening process; ensures fiscal compliance on all procurement activity.
6. Read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations.
7. Negotiates or actively participates in the negotiation of procurement related contracting activities specifying vendor and IEHP responsibilities and expectations regarding delivery of services, contract terms, special pricing arrangements, and other essential provisions for complex contracts.
8. Advises management of contractual rights and obligations and provides interpretation of terms and conditions with oversight by Legal.
9. Identifies and recommends process improvement methods concerning procurement and supply problems; ensure that all outcomes deliberated with internal and external customers are fair, reasonable, and within the law.
10. Works closely with key stakeholders and Legal to discuss, resolve contract or procurement related questions and concerns.
11. Processes solicitations submitted by departments and maintains database of bids to track for expiration, renewals, and conformance to terms and conditions as well as legal requirements.
12. Applies procurement principles, practices, and techniques for drafting, reviewing, revising, complex contracts and solicitations, as well as contract negotiations and management, and enforcing contract provisions.
13. Verifies fund availability; maintains records pertaining to all requests and purchases.
14. Trains staff regarding policies; provide direction and technical feedback.
15. Participate in the interview selection process, training, perform performance appraisal, performance goal setting and resource allocation.
16. Prepares Board Letters and related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda.
17. Receive, research, and assist Legal with the public requests according to the California Public Records Act (California Government Code §§. 6250 et seq.).
18. Identifies and reviews sole-source requests, vendor protests, and non-compliance issues.  Investigates and resolve any disputes/complaints.
19. Effectively utilize computers and appropriate procurement software systems.

Supervisory Responsibilities

Leader: Administers Hires, Terminations, and Performance Reviews

Experience Qualifications

 

Six (6) years of buying or contracts experience in a Procurement Department or Agency, which included solicitations, bid evaluations, contract negotiation, development of contract standards and procedures, and development of multi-year or major high-value multi-commodity agreements or equivalent work experience.

Preferred Experience

Education Qualifications

 

Bachelor's degree from an accredited institution required.

Preferred Education

 

Bachelor’s degree in Procurement, Business Administration, Economics or a related field from an accredited institution preferred.

Professional Certification

 

Possession of a certificate as a Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) by the Institute for Supply Management (ISM) is desired.

Professional Licenses

Drivers License Required

No

Knowledge Requirement

 

Current and extensive knowledge of governmental procurement methods, procedures, and automated purchase requisition and contract management systems. Public Agency contracting principles including RFP/RFQ preparations, Public Works, contract negotiation, contract law and basic financial analysis.

Skills Requirement

 

Ability to compose clear and concise reports, recommendations, and correspondence.

Abilities Requirement

 

Ability to work independently. Ability to communicate in a clear and persuasive manner; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.

Commitment to Team Culture

 

The IEHP Team environment requires a Team Member to participate in the IEHP Team Culture. A Team Member demonstrates support of the Culture by developing professional and effective working relationships that include elements of respect and cooperation with Team Members, Members and associates outside of our organization.

Working Conditions

 

Word processing involving computer keyboard and screens, filing and copying of records and/or correspondence.  Must be able to sit for extended periods of time and move to locations within and outside of the building to attend meetings, training and similar events.

Physical Requirements

Keyboarding: Traditional - FREQUENTLY
Keyboarding: Touch-Screen - FREQUENTLY
Keyboarding: 10-Key - FREQUENTLY
Sitting - CONSTANTLY
Lighting - CONSTANTLY
Indoors - FREQUENTLY
Regular contacts: co-workers, supervisor - FREQUENTLY
Communicate: Information/ideas verbally - FREQUENTLY
Hearing: One-on-One - FREQUENTLY
Near Visual Acuity - FREQUENTLY
Memory - FREQUENTLY
Understand and follow direction - FREQUENTLY
Regular and reliable attendance - CONSTANTLY

 

Starting Salary: $85,841.60  - $109,449.60  

Pay rate will commensurate with experience

 

Inland Empire Health Plan (IEHP) is the largest not-for-profit Medi-Cal and Medicare health plan in the Inland Empire. We are also one of the largest employers in the region. With a provider network of more than 6,000 and a team of more than 2,000 employees, IEHP provides quality, accessible healthcare services to more than 1.2 million members. And our mission and core values help guide us in the development of innovative programs and the creation of an award winning workplace. As the healthcare landscape is transformed, we’re ready to make a difference today and in the years to come. Join our Team and Make a Difference with us! IEHP offers a Competitive salary and a benefit package with a value estimated at 35% of the annual salary, including medical, dental, vision, team bonus, and retirement plan.

 


Nearest Major Market: Riverside
Nearest Secondary Market: Los Angeles