Supervisor, Procurement (Telecommute)

Position Summary/Position

This position has full responsibility for administering policies of the Procurement unit for both services and tangible items, where recognition of, and advisement on, the most appropriate procurement type to reduce IEHP's exposure to risk according to Public Procurement policies, industry standards and best practices. This position is responsible for the oversight of the public sector procurement processes to ensure compliance with IEHP’s Procurement, Legal, Governing Board policies, and State and Federal requirements that govern public sector solicitations, award and administration of contracts.

The Procurement Supervisor provides effective and ethical leadership of subordinate staff members. Manages and supervises the day-to-day operations of a variety of procurement related activities. Including, but not limited to the following: developing and managing a vast array of contracts; assists with the development and issuance of Request for Proposals, Bids, Quotes, solicitation evaluations, contract negotiations and amendments, records management, materials management and oversees drafting of standard and non-standard contracts and agreements.  

Major Functions (Duties and Responsibilities)

1. Formulate goals consistent with IEHP’s business plan utilizing knowledge regarding contracting and procurement concepts and best practices related to Public Procurement policies, industry standards, and strategizes.
2. Provide analysis of data and issues with problem-solving capabilities, sound judgment and uses public resources efficiently through the identification and implementation of procurement management and administration best practices.
3. Supervise and assign procurement related activity planning, evaluation of proposals, and negotiation of contract terms and conditions and renewals; recommends a wide range of awards.
4. Use a high degree of expertise in all aspects of procurement processes, from initiating solicitations through contract negotiations and awards, as well as administering the contract through its life cycle. Develop and maintain contract or bid files; distributes documents to interested parties upon request.
5. Review and recommend solutions based on compliance with departmental policy, procedure, State and Federal regulations of procurement/contracts/First Tiered Downstream and Related Entities requirements including sanction exclusion screening process; ensures fiscal compliance on all procurement activity.
6. Read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations.
7. Negotiate or actively participate in the negotiation of procurement related contracting activities specifying vendor and IEHP responsibilities and expectations regarding delivery of services, contract terms, special pricing arrangements, and other essential provisions for complex contracts.
8. Advise management of contractual rights and obligations and provides interpretation of terms and conditions with oversight by Legal. 
9. Identify and complete process improvement methods concerning procurement and supply problems; ensure that all outcomes deliberated with internal and external customers are fair, reasonable, and within the law.
10. Work closely with key stakeholders and Legal to discuss, resolve contract or procurement related questions and concerns.
11. Process solicitations submitted by departments and maintain database of bids to track for expiration, renewals, and conformance to terms and conditions as well as legal requirements.
12. Apply procurement principles, practices, and techniques for drafting, reviewing, revising, complex contracts and solicitations, as well as contract negotiations and management, and enforcing contract provisions.
13. Train staff regarding policies; provides direction and technical feedback.
14. Participate in the interview selection process, training, performance appraisal, performance goal setting and resource allocation.
15. Identify and review single/sole-source requests, vendor protests, and non-compliance issues.  Investigates and resolves any disputes/complaints.

Major Functions (Duties and Responsibilities) Cont

Supervisory Responsibilities

Experience Qualifications

Six (6) years of buying or contracts experience in a Procurement Department or Agency, which included solicitations, bid evaluations, contract negotiation, development of contract standards and procedures, and development of multi-year or major high-value multi-commodity agreements or equivalent work experience. Supervisory/lead capacity experience required.

Preferred Experience

Education Qualifications

Bachelor’s degree from an accredited institution required.

In lieu of the required degree, a minimum of four (4) years of additional relevant work experience and an Associate’s degree from an accredited institution is required for this position. This experience is in addition to the minimum years listed in the Experience Requirements above.

Preferred Education

Bachelor's degree in Procurement, Business Administration, Economics, or a related field from an accredited institution preferred.

Professional Certification

Possession of a certificate as a Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) by the Institute for Supply Management (ISM) is desired.

Professional Licenses

Drivers License Required

Knowledge Requirement

Current and extensive knowledge of governmental procurement methods, procedures, and automated purchase requisition and contract management systems. Public Agency contracting principles including RFP/RFQ preparations, Public Works, contract negotiation, contract law and basic financial analysis.

Skills Requirement

Ability to compose clear and concise reports, recommendations, and correspondence. Possess leadership skills, effective communication, and collaborates at multiple internal and external levels. Effectively utilize computers and appropriate procurement software systems.

Abilities Requirement

Ability to work independently. Ability to communicate in a clear and persuasive manner; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.

Commitment to Team Culture

The IEHP Team environment requires a Team Member to participate in the IEHP Team Culture. A Team Member demonstrates support of the Culture by developing professional and effective working relationships that include elements of respect and cooperation with Team Members, Members and associates outside of our organization.

Working Conditions

Word processing involving computer keyboard and screens, filing and copying of records and/or correspondence.  Must be able to sit for extended periods of time and move to locations within and outside of the building to attend meetings, training and similar events.

Position is eligible for telecommuting/remote work location upon completing the necessary steps and receiving HR approval. All IEHP positions approved for telecommute or hybrid work locations may periodically be required to report to IEHP’s main campus for mandatory in-person meetings or for other business needs as determined by IEHP leadership.

Work Model Location

Physical Requirements