Procurement Contract Specialist II

Date: Jun 19, 2022

Location: Rancho Cucamonga, CA, US

Company: Inland Empire Health Plans

Job Requisition ID: 6808 

 

Position Summary/Position

 

The Procurement Contract Specialist II (PCSII) will purchase and negotiate in collaboration with IEHP departments in the development of the most difficult, high dollar, and complex, multi-year, and/or multi-departmental procurement, contracts and awards for professional services, consultant services, materials, supplies, and equipment. Including consulting with departments in selection of the most equitable and efficient solicitation process, in negotiations, and for major contract implementation.  
The Procurement Contract Specialist II is the advanced level in the Buyer class series of the Procurement Department. Incumbents provide technical supervision and training to Procurement Contract Specialists and Buyers. The Procurement Contract Specialist II reports to and assists the Procurement /Contract Supervisors and the Procurement Manager. 
This position possesses knowledge of the most appropriate procurement/contract type to reduce IEHP's exposure to risk. Adhering to the public sector procurement processes ensuring compliance based on best value, applied industry standards, best practices, Legal, Governing Board policies, and State and Federal requirements.

Major Functions (Duties and Responsibilities)

 

1. Constructs all procurement related activity, planning, evaluation of proposals, negotiation of contract terms and conditions and renewals; recommends a wide range of awards. Prepares a large variety of complex, and/or innovative requests for proposal and/or bid, which are responsive to IEHP needs.
2. Assists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines most appropriate contract types to reduce IEHP's exposure to risk.
3. Chairs, and participates in the negotiation of contracts terms and conditions between IEHP and contractors; monitors negotiation sessions to ensure ethical procurement practices are followed; advises IEHP departments on the type, form, and context of the final contract negotiated; mediates disputes in an attempt to each equitable agreement.
4. Ability to compose clear and concise reports, recommendations, and correspondence. Performs market research, analyzes total life cycle cost, best value, price, and complex cost analysis used to formulate procurement forecasts and recommendations for procuring commodities and/or services.
5. Review and adheres to compliance of departmental policy, procedure, fiscal, State and Federal regulations of procurement/contracts/ First-Tiered Downstream and Related Entities requirements including sanction exclusion screening process.
6. Ability to work independently; read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations. 
7. Identifies and recommends process improvement methods concerning procurement and supply problems; ensure that all outcomes deliberated with internal and external customers are fair, and reasonable, and within the law.
8. Verifies fund availability; maintains records pertaining to all requests and purchases. 
9. Ability to communicate in a clear and persuasive manner; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.
10. Prepares Board Letters and related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda.
11. Receive, research, and assist Legal with the public requests according to the California Public Records Act (California Government Code §§. 6250 et seq.).
12. Effectively utilize computers and appropriate procurement software systems.

Supervisory Responsibilities

Leading: Self

Experience Qualifications

 

Five (5) years of buying and contracting experience in a Procurement Department or Agency, which included contract negotiation.

Preferred Experience

Education Qualifications

 

Bachelor's degree from an accredited institution required.

Preferred Education

 

Bachelor's degree with major coursework in Procurement, Business Administration, Economics, or a related field from an accredited institution preferred.

Professional Certification

 

Possession of a certificate as a Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) by the Institute for Supply Management (ISM) is desired.

Professional Licenses

Drivers License Required

No

Knowledge Requirement

 

Current and extensive knowledge of procurement methods, procedures, automated purchase requisition and contract management systems.  Contracting principles including RFP/RFQ preparations, Public Works, contract negotiation, contract law and/or basic financial analysis.

Skills Requirement

Abilities Requirement

Commitment to Team Culture

 

The IEHP Team environment requires a Team Member to participate in the IEHP Team Culture. A Team Member demonstrates support of the Culture by developing professional and effective working relationships that include elements of respect and cooperation with Team Members, Members and associates outside of our organization.

Working Conditions

 

Word processing and Excel experience involving computer keyboard and screens, filing and copying of records and/or correspondence. Must possess mathematical knowledge in regards to cost analysis.   Must be able to sit for extended periods of time and move to locations within and outside of the building to attend meetings, training and similar events.   

Physical Requirements

Keyboarding: Traditional - FREQUENTLY
Keyboarding: Touch-Screen - FREQUENTLY
Keyboarding: 10-Key - FREQUENTLY
Near Visual Acuity - FREQUENTLY
Communicate: Information/ideas verbally - FREQUENTLY
Regular contacts: co-workers, supervisor - FREQUENTLY
Memory - FREQUENTLY
Hearing: One-on-One - FREQUENTLY
Indoors - FREQUENTLY
Understand and follow direction - FREQUENTLY
Regular and reliable attendance - FREQUENTLY
Sitting - CONSTANTLY
Lighting - CONSTANTLY

 

Starting Salary: $70,012.80  - $89,273.60  

Pay rate will commensurate with experience

 

Inland Empire Health Plan (IEHP) is the largest not-for-profit Medi-Cal and Medicare health plan in the Inland Empire. We are also one of the largest employers in the region. With a provider network of more than 6,000 and a team of more than 2,000 employees, IEHP provides quality, accessible healthcare services to more than 1.2 million members. And our mission and core values help guide us in the development of innovative programs and the creation of an award winning workplace. As the healthcare landscape is transformed, we’re ready to make a difference today and in the years to come. Join our Team and Make a Difference with us! IEHP offers a Competitive salary and a benefit package with a value estimated at 35% of the annual salary, including medical, dental, vision, team bonus, and retirement plan.

 


Nearest Major Market: Riverside
Nearest Secondary Market: Los Angeles