Procurement Contract Specialist II

Position Summary/Position

The Procurement Contract Specialist II (PCSII) will purchase and negotiate in collaboration with IEHP departments in the development of the most difficult, high dollar, and complex, multi-year, and/or multi-departmental procurement, contracts and awards for professional services, consultant services, materials, supplies, and equipment. Including consulting with departments in selection of the most equitable and efficient solicitation process, in negotiations, and for major contract implementation.  

The Procurement Contract Specialist II is the advanced level in the Buyer class series of the Procurement Department. Incumbents provide technical supervision and training to Procurement Contract Specialists and Buyers. The Procurement Contract Specialist II reports to and assists the Procurement /Contract Supervisors and the Procurement Manager. 

This position possesses knowledge of the most appropriate procurement/contract type to reduce IEHP's exposure to risk. Adhering to the public sector procurement processes ensuring compliance based on best value, applied industry standards, best practices, Legal, Governing Board policies, and State and Federal requirements.

Major Functions (Duties and Responsibilities)

The Procurement Contract Specialist II position will assume all duties and responsibilities of the Procurement Contract Specialist I position and the following:
1. Construct all procurement related activity, planning, evaluation of proposals, negotiation of contract terms and conditions and renewals; recommends a wide range of awards. Prepares a large variety of complex, and/or innovative requests for proposal and/or bid, which are responsive to IEHP needs.
2. Provide recommendations for developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyze and determine most appropriate contract types to reduce IEHP's exposure to risk.
3. Chair in the negotiation of contracts terms and conditions between IEHP and contractors; monitors negotiation sessions to ensure ethical procurement practices are followed; advise IEHP departments on the type, form, and context of the final contract negotiated; mediates disputes in an attempt to each equitable agreement.
4. Recommend process improvement methods concerning procurement and supply problems.
5. Ensures that all outcomes deliberated with internal and external customers are fair, and reasonable, and within the law.
6. Reviews Board Letters and related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda.

Major Functions (Duties and Responsibilities) Cont

Supervisory Responsibilities

Experience Qualifications

Four (4) years of procurement and contracting experience in a Procurement Department or Agency, which included contract negotiation.

Preferred Experience

Education Qualifications

Bachelor's degree from an accredited institution required. 

In lieu of the required Bachelor’s degree one (1) of the following scenarios will be accepted:
- A minimum of two (2) years of additional relevant work experience and an Associate’s degree from an accredited institution is required. This experience is in addition to the minimum years listed in the Experience Requirements above.
- If an Associate’s or Bachelor’s degree is not possessed, then a minimum of four (4) years additional relevant work experience is required. This experience is in addition to the minimum years listed in the Experience Requirements above.

Preferred Education

Bachelor's degree with major coursework in Procurement, Business Administration, Economics, or a related field from an accredited institution preferred.

Professional Certification

Possession of a certificate as a Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) by the Institute for Supply Management (ISM) is desired. 

Professional Licenses

Drivers License Required

Knowledge Requirement

Current and extensive knowledge of procurement methods, procedures, automated purchase requisition and contract management systems. Contracting principles including RFP/RFQ preparations, Public Works, contract negotiation, contract law and/or basic financial analysis.

Skills Requirement

Effectively utilize computers and appropriate procurement software systems.

Abilities Requirement

Proven ability to:
- Work independently.
- Communicate in a clear and persuasive manner.
- Establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.

Commitment to Team Culture

The IEHP Team environment requires a Team Member to participate in the IEHP Team Culture. A Team Member demonstrates support of the Culture by developing professional and effective working relationships that include elements of respect and cooperation with Team Members, Members and associates outside of our organization.

Working Conditions

Word processing and Excel experience involving computer keyboard and screens, filing and copying of records and/or correspondence. Must possess mathematical knowledge in regards to cost analysis.   Must be able to sit for extended periods of time and move to locations within and outside of the building to attend meetings, training and similar events.  

 
Position is eligible for telecommuting/remote work location upon completing the necessary steps and receiving HR approval. All IEHP positions approved for telecommute or hybrid work locations may periodically be required to report to IEHP’s main campus for mandatory in-person meetings or for other business needs as determined by IEHP leadership.

Work Model Location

Physical Requirements