Procurement Contract Specialist I - Telecommute

Position Summary/Position

The Procurement Contract Specialist I (PCSI) will purchase and negotiate in collaboration with IEHP departments in the development of midlevel, multi-year, and/or multi-departmental procurement, contracts and awards for professional services, consulting services, materials, supplies, and equipment. Including consulting with departments in selection of the most equitable and efficient solicitation process, in negotiations, and for contract implementation. This position possesses knowledge of the most appropriate procurement/contract type to reduce IEHP's exposure to risk. Adhering to the public sector procurement processes ensuring compliance with IEHP’s  procurement awards based on best value, applied industry standards and best practices, Legal, Governing Board policies, and State and Federal requirements. 

Major Functions (Duties and Responsibilities)

1. Performs all procurement related activity, planning, evaluation of proposals, recommends a wide range of awards. 
2. Assists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines most appropriate contract types to reduce IEHP's exposure to risk.
3. Review and adheres to compliance of departmental policy, procedure, fiscal, State and Federal regulations of procurement/contracts/ First-Tiered Downstream and Related Entities requirements including sanction exclusion screening process
4. Participates in the negotiation of contracts terms and conditions between IEHP and contractors; monitors negotiation sessions to ensure ethical procurement practices are followed; advises IEHP departments on the type, form, and context of the final contract negotiated; mediates disputes in an attempt to reach equitable agreement
5. Compose clear and concise reports, recommendations, and correspondence. Performs market research, analyzes total life cycle cost, best value, price, and complex cost analysis in formulating forecasts and recommendations for procuring commodities or service 
6. Work independently to read and interpret rules and regulations. Collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations.
7. Identifies and recommends process improvement methods concerning procurement and supply problems; ensure that all outcomes deliberated with internal and external customers are fair, reasonable, and within the law.
8. Verifies fund availability; maintains records pertaining to all requests and purchases.
9. Communicate in a clear and persuasive manner; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.
10. Prepares Board Letters and related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda.
11. Receive, research, and assist Legal with the public requests according to the California Public Records Act(California Government Code §§. 6250 et seq.).
12. Effectively utilize computers and appropriate procurement software systems.

Major Functions (Duties and Responsibilities) Cont

Supervisory Responsibilities

Experience Qualifications

Two (2) years of professional procurement experience in a Procurement Department or Agency, which included contract negotiation, development of contract standards and procedures, and development of multi-year or major high-value multi-commodity agreements or equivalent work experience.

Preferred Experience

Education Qualifications

Associate’s degree from an accredited institution required.

In lieu of the required degree, a minimum of two (2) years of additional relevant work experience or progressive procurement experience in a Procurement Department or Agency, which included contract negotiation, development of contract standards and procedures, and development of multi-year or major high-value multi-commodity agreements is required for this position. This experience is in addition to the minimum years listed in the Experience Requirements above.

Preferred Education

Bachelor’s degree from an accredited institution preferred.

Professional Certification

Professional Licenses

Drivers License Required

Knowledge Requirement

Current and extensive knowledge of governmental procurement methods, procedures, and automated purchase requisition and contract management systems. Public Agency contracting principles including RFP/RFQ preparations, Public Works, contract negotiation, contract law and basic financial analysis. 

Skills Requirement

Analytical and Written Skills. Customer Service Skills desired. Effective Communication.

Abilities Requirement

Commitment to Team Culture

The IEHP Team environment requires a Team Member to participate in the IEHP Team Culture. A Team Member demonstrates support of the Culture by developing professional and effective working relationships that include elements of respect and cooperation with Team Members, Members and associates outside of our organization.

Working Conditions

Word processing involving computer keyboard and screens, filing, and copying of records and/or correspondence. Must be able to sit for extended periods of time and move to locations within and outside of the building to attend meetings, training, and similar events.

Position is eligible for telecommuting / remote work location upon completing the necessary steps and receiving HR approval. All IEHP positions approved for telecommute or hybrid work locations may periodically be required to report to IEHP’s main campus for mandatory in-person meetings or for other business needs as determined by IEHP leadership.

Work Model Location

Physical Requirements