Payroll Specialist II

Position Summary/Position

The Payroll Specialist II is responsible for assisting the Payroll Supervisor in performing a variety of complex accounting and auditing functions and software support in the preparation, processing, maintenance, verification and reconciliation of employee time cards, payroll/benefit records and payment of funds for IEHP team members. The candidate will need to be thoroughly familiar with the state and federal laws and regulations pertaining to payroll, as well as IEHP policies and procedures.

Major Functions (Duties and Responsibilities)

1. Conducts pre-payment audits of payroll data used for pay determination to employees, e.g. electronic time card data, pay adjustments and employee information ensuring accurate preparation and payment of payroll data and compliance with policy, state and regulatory requirements.
2. Researches and processes payroll and benefit adjustment entries.
3. Calculate and apply garnishment deduction orders.
4. Calculates retroactive salary and final payment requests (terminations, separations, etc.).
5. Prepare detailed payroll and accrual journal entries using critical analysis skills.
6. Maintain electronic process to submit CalPERS data.
7. Researches and resolves employee related payroll matters.
8. Use a variety of software applications to create/design reports and spreadsheets.
9. Reviews, analyzes and updates salary and benefit projections for accuracy.
10. Responsible for maintaining in strict confidence all employee and payroll information.

Major Functions (Duties and Responsibilities) Cont

Supervisory Responsibilities

Experience Qualifications

Three (3) years experience coordinating payroll activities in an office environment. Experience with automated payroll systems.

Preferred Experience

Recent ADP software experience is preferred.

Experience in a public agency a plus. 

Education Qualifications

High School diploma or GED required.

Preferred Education

Associate’s degree or any combination of education from an accredited institution and/or training preferred.

Professional Certification

Certified Payroll Professional preferred.

Professional Licenses

Drivers License Required

Knowledge Requirement

Skills Requirement

Intermediate to advanced Microsoft Office skills (Excel and Word).

Abilities Requirement

Commitment to Team Culture

The IEHP Team environment requires a Team Member to participate in the IEHP Team Culture. A Team Member demonstrates support of the Culture by developing professional and effective working relationships that include elements of respect and cooperation with Team Members, Members and associates outside of our organization.

Working Conditions

Word processing and data entry involving computer keyboard and screens, filing and copying of records and/or correspondence.

Work Model Location

Physical Requirements