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Analyst I - Purchasing

Date: Aug 10, 2019

Location: Rancho Cucamonga, CA, US

Company: Inland Empire Health Plans

Job Requisition ID: 3024 

 

Position Summary/Position

Under the general direction of the Purchasing Manager and Purchasing Supervisor, the Analyst I - Purchasing will analyze procurement related transactions to ensure compliance with IEHP Contracts, Standards of Work, Policies, and Purchasing manual.

Major Functions (Duties and Responsibilities)

1. Analyze and monitor transactions and audit vendor contracts to ensure IEHP is in compliance with company spending policies.
2. Develop strategic and collaborative relationships with business units and internal-departmental partners.
3. Enter all Board Minute Orders into the Oracle financial system and reconcile Minute Orders to actual spending.
4. Perform Analysis of audits and related projects, make judgments around objectives and scope and ensure effective and efficient audit execution.
5. Review documents for completeness, accuracy, compliance with policies and procedures and present them for management approval and signature.
6. Conducts and/or oversee research of low value procurement and conducts comparisons on products, services, vendors; Compares availability, quality and cost factors for departmental needs.
7. Conducts and/or oversee research, development, and maintenance of vendor product information lists, which includes ongoing review of product information and current prices of commodities and services.
8. Conducts and/or oversee the review of requisitions for completeness, accuracy, cost effectiveness, and adherence to    standards, codes, IEHP policies, and procedures.
9. Develops standard of work, best practices, and training deliverables.  Interprets and adds material content to develop optimal remedies for issues pertaining to reconciliations and or RESO’s.
10. Facilitates the development and production of reports, analysis, and opinion positions regarding RESO’s, PO’s, and oracle related transactions.
11. Conducts and/or oversee the placement of general supply orders and distribute to relevant parties. Conducts and/or oversee the processing purchasing orders for departments and distribute. Determines vendors from which purchases will be made and issues purchase orders.
12. Conducts and/or oversee contact of vendors to follow-up on delayed orders or on those needed to be expedited. Research sensitive or unusual issues or complaints. Resolve any escalated vendor issues.
13. Performs routine market, total life cycle cost, and value, price, and limited cost analysis.
14. Adhere to departmental and organizational policies and procedures.
15. Prepares departmental requests for proposal and/or bid; obtains bids by telephone, letter, personal contact, or formal bid procedures; compares and analyzes quotations to determine qualified low bid.
16. Assist in developing and maintaining the new process for tracking spending.
17. Collect and summarize data, identify opportunities for improvement, and present to internal departments on use of correct project codes/purchase orders.
18. Assist in the formulation of policies and procedures, understand and interpret policies and procedures and regulations.
19. Serve as a knowledge expert for assigned functional areas.
20. Participate in LEAN activities. Support team during huddles, trainings, and initiatives.
21. Support’s and leads efforts pertaining to the procurement department Purchase Order future state.  The development and implementation of the training program for the business units and key stakeholders regarding new process and procedures necessary for successful implementation of future state.
22. Partner with Auditing and Compliance Department on behalf of department.
23. Any other duties as required to ensue the Health Plan operations are successful.
24. Ensure the privacy and security of Protected Health Information (PHI) as outlined in IEHP’s policies and procedures relating to HIPAA compliance.

Experience Qualifications

2+ year of demonstrated experience with operations, contracting and/or CMS, proprietary system processes and practices.  2 years of Purchasing, Accounts Payable , or Operations experience .

Education Qualifications

Bachelor’s degree from an accredited four-year institution required. 

Knowledge Requirement

Knowledge of contracts and/or CMS, proprietary system reconciliation practices relevant to procurement/operational practices, standards and internal policies and procedures.  Principles and techniques of contracts desired to ensure that numerous goals, objectives and detailed actions are properly identified and their status monitored.   Demonstrate and motivate others in effective team coordination and cooperation. 

Abilities Requirement

Ability to communicate effectively at all organizational levels and in situations requiring instructing, persuading, negotiating, consulting and advising.  Ability to establish and maintain effective working relationships with all levels of staff, other programs, agencies and the general public. 

 

Starting Salary: $49,192.00   - $62,004.00   

Pay rate will commensurate with experience

 

Inland Empire Health Plan (IEHP) is the largest not-for-profit Medi-Cal and Medicare health plan in the Inland Empire. We are also one of the largest employers in the region. With a provider network of more than 6,000 and a team of more than 2,000 employees, IEHP provides quality, accessible healthcare services to more than 1.2 million members. And our mission and core values help guide us in the development of innovative programs and the creation of an award winning workplace. As the healthcare landscape is transformed, we’re ready to make a difference today and in the years to come. Join our Team and Make a Difference with us! IEHP offers a Competitive salary and a benefit package with a value estimated at 35% of the annual salary, including medical, dental, vision, team bonus, and retirement plan.

 


Nearest Major Market: Riverside
Nearest Secondary Market: Los Angeles

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